HIPAA-Compliant Therapy Scheduling Software That Protects Your Practice
Join 6,500+ therapists using AgentZap's intelligent scheduling system to automate booking, reduce no-shows by 90%, and increase client retention. Your AI assistant never sleeps.
Why Therapists Are Switching to AI Appointment Scheduling
Running a successful therapy practice means managing recurring weekly sessions, telehealth appointments, client intake, and insurance billing—all while ensuring HIPAA compliance and client privacy. Traditional scheduling systems create chaos with missed sessions, billing errors, and compliance risks.
AgentZap's HIPAA-compliant therapy scheduling software eliminates scheduling headaches by giving clients the power to book sessions 24/7 while you focus on therapy. Our intelligent system manages recurring appointments, integrates with telehealth platforms, and ensures complete HIPAA compliance automatically.
Smart Features Built for Mental Health Professionals
HIPAA-Compliant Platform
Fully HIPAA-compliant with bank-level encryption, secure data storage, and automated BAA agreements. Client information, session notes, and treatment history are stored securely with access logging for audit purposes. The system meets all HIPAA requirements for protected health information.
Telehealth Integration
Seamlessly integrate with Zoom, Google Meet, and other telehealth platforms. When clients book appointments, the system automatically generates secure video links and sends them via encrypted channels. The AI assistant can provide technical support and troubleshooting for video meetings.
Recurring Session Management
Automatically schedule recurring weekly, bi-weekly, or monthly sessions. The system sends reminders, manages cancellations, and fills openings from waitlists. Therapists can customize recurring patterns, set session duration, and manage multiple clients' recurring schedules effortlessly.
Automated Appointment Reminders
Reduce no-shows by 90% with smart SMS and email reminders sent before sessions. Clients can confirm, reschedule, or cancel with one tap. The system automatically fills cancellations from waitlists and sends follow-up reminders for unconfirmed appointments.
Automated Intake Forms
Collect client information securely through automated intake forms before first sessions. The system handles consent forms, treatment history, and preliminary assessments. All forms are HIPAA-compliant and stored securely with encrypted access.
Insurance Billing Integration
Integrate with insurance billing systems to streamline claims processing. The system tracks session attendance, generates billing reports, and manages insurance information. Integrate with SimplePractice, TherapyNotes, and other EHR systems for seamless workflow.
Perfect for Every Type of Mental Health Practice
Individual Therapy
One-on-one sessions, recurring appointments, and personalized scheduling
Group Therapy
Manage group sessions, participant scheduling, and attendance tracking
Couples Counseling
Coordinate schedules for couples, manage joint sessions, and track progress
Mental Health Clinics
Multi-therapist practices, clinic scheduling, and centralized management
The Real Numbers: What Therapists Save with AgentZap
- 15 hours per week saved on phone calls and manual scheduling
- 90% reduction in no-shows and last-minute cancellations
- 42% increase in client retention from proactive engagement and reminders
- 28% more billable sessions from optimized schedules and automated intake
- $4,800 monthly increase in revenue for average therapy practice
Get Started in 3 Simple Steps
Set Up Your Practice Profile (5 Minutes)
Add your services, session types, and telehealth preferences. Upload your logo and customize your booking page. AgentZap's AI analyzes your practice and ensures HIPAA compliance automatically.
Share Your Booking Link
Add the booking button to your website, email signature, and marketing materials. Clients can start booking sessions immediately—no app download required.
Let AI Handle the Rest
Your AI assistant answers questions, books sessions, sends reminders, and manages your calendar. You focus on therapy while AgentZap handles everything else.
What Therapists Say About AgentZap
Dr. Emily Rodriguez
Licensed Therapist, Private Practice
"The HIPAA compliance features give me complete peace of mind. The recurring session management is perfect for my practice, and the telehealth integration is seamless. My no-show rate dropped from 22% to 2%, and I'm seeing 30% more clients monthly."
Michael Park
Clinical Psychologist, Mental Health Clinic
"Managing 15 therapists' schedules used to be impossible. AgentZap coordinates everything automatically, prevents double bookings, and tracks all sessions. The automated intake forms save us hours daily, and client satisfaction has improved dramatically."
Works With Therapy Tools You Already Use
AgentZap integrates seamlessly with your existing therapy practice management software
EHR Systems
SimplePractice, TherapyNotes
Telehealth
Zoom, Google Meet
Billing
Insurance integration
Calendars
Google, Outlook
Compliance
HIPAA certified
Frequently Asked Questions About Therapy Scheduling Software
What is the best HIPAA-compliant scheduling software?
The best HIPAA-compliant scheduling software combines secure appointment booking, telehealth integration, and automated intake forms. AgentZap is fully HIPAA-compliant with bank-level encryption, secure video conferencing integration, and automated BAA agreements. Unlike generic scheduling tools, AgentZap understands therapy-specific needs like recurring session management, insurance billing integration, and private client notes.
Does SimplePractice have appointment scheduling?
SimplePractice offers basic appointment scheduling, but AgentZap provides more advanced AI-powered features including 24/7 client booking, automated reminders, and intelligent session management. AgentZap integrates seamlessly with SimplePractice and other therapy EHR systems to provide a comprehensive scheduling solution.
How do therapists schedule recurring appointments?
AgentZap allows therapists to set up recurring weekly, bi-weekly, or monthly sessions automatically. The system sends reminders, manages cancellations, and fills openings from waitlists. Therapists can customize recurring patterns, set session duration, and manage multiple clients' recurring schedules effortlessly.
What EHR includes appointment scheduling?
Most therapy EHR systems include basic scheduling, but they lack AI-powered features and 24/7 availability. AgentZap integrates with popular EHR systems like SimplePractice, TherapyNotes, and IntakeQ while adding advanced booking capabilities, automated reminders, and intelligent session management.
Can I use Zoom for therapy appointments?
Yes, AgentZap integrates seamlessly with Zoom, Google Meet, and other telehealth platforms. When clients book appointments, the system automatically generates secure video links and sends them via encrypted channels. The AI assistant can answer questions about telehealth setup and technical requirements.
Is therapy scheduling software secure for client information?
Yes, AgentZap is fully HIPAA-compliant with bank-level encryption, secure data storage, and automated BAA agreements. Client information, session notes, and treatment history are stored securely with access logging for audit purposes. The system meets all HIPAA requirements for protected health information.
Ready to Streamline Your Therapy Practice?
Join 6,500+ therapists who've automated their scheduling and increased client retention by 42%. Start your free 14-day trial—no credit card required.